With the passage of the General Data Protection Regulation (GDPR), the European Union (EU) aims to give its citizens greater control over the information about them that is stored in government databases. This regulation mandates the observance of data and privacy principles by any entity responsible for maintaining statistics pertaining to persons residing in the European Union.
One of the core requirements of the GDPR is for organizations to update their privacy policies, and B2B IT Media has recognized this and updated its own policies accordingly. We also adhere to its principal regulation, which mandates that businesses inform EU residents of their data collection, usage, sharing, and security practices.
Accountability to meet GDPR
To properly adhere to GDPR, we guarantee that we follow the concept of transparency, which requires all forms of information to be exact, freely accessible when needed, simple to read, and presented in plain and intelligible language. Moreover, graphics and visuals have to be included to make it clearer and easier to grasp. This information should also be made public via relevant and easily accessible channels.
GDPR provisions and obedience
Some type of individual data collection and utilization is required for B2B IT Media.
People with whom the company has a connection or who need to interact with the company include suppliers, customers, employees, and the parties to commercial contracts.
This personal information must be collected, processed, and stored in compliance with the law and the company’s data protection regulations, all of which are outlined in the GDPR policy.
Business-to-business ICT media are safe under the GDPR rules.
- Maintains privacy standards and ensures compliance.
- safeguards the interests of workers, clients, and co-workers.
- offers a wide range of customization options for both data delivery and processing.
- safeguards itself against the possibility of data loss.
Data Security Laws
In order for an organization to comply with the General Data Protection Regulation (GDPR), it is required to acquire, manage, and retain personal information in accordance with the Data Protection Act 1998.
These instructions are applicable in any situation in which data is held, whether on paper, in electronic form, or on any other medium.
In order to comply with the law, personal information must be collected and used legitimately, securely protected, and not unlawfully revealed.
The General Data Protection Regulation (GDPR) Act is founded on a set of eight fundamental principles. According to this, personal information must:
- Be handled fairly and in accordance with the law.
- Only conceived for very specific and legitimate reasons
- Maintain a satisfying, relevant, and moderate stance.
- Maintain precision and adherence to established protocols at all times.
- Not be retained for any longer than is absolutely necessary.
- Protected in accordance with the rights of the individual whose data is being processed Be safeguarded in appropriate ways
- Not be moved outside of the European Economic Area (EEAI)
- It can be shown that the destination country or territory likewise ensures an appropriate degree of safety.
Individuals, Threats, and Accountability as per the GDPR
The GDPR policy applies to the headquarters of B2B IT Media as well as every other component of B2B IT Media.
The staff members and volunteers of B2B IT Media
Everyone who works with B2B IT Media, including contractors, suppliers, and other parties.
The General Data Protection Regulation applies to all personally identifiable information that is stored by an organization, regardless of whether or not such information is covered under the Data Protection Act of 1998. Examples include:
- The names of certain people
- Residential addresses
- Email addresses
- The numerical telephone identifiers
As well as any other information that pertains to persons.
Data Security Breaches as per GDPR
B2B IT Media is shielded from genuine threats to data security by the policy of the General Data Protection Regulation (GDPR), which includes the
- Publication of sensitive information.
One excellent illustration of this would be the unauthorized dissemination of information.
- Because there are no other options accessible.
Everyone, for example, should have the ability to choose whether or not the company publishes their specific information to third parties.
- Strong deafens against potential hazards.
Think about the various consequences that may arise if, for example, hackers broke into a company’s networks and stole sensitive information.
Compliance as per GDPR
In light of GDPR, everyone who works for or with B2B IT Media is responsible for ensuring that data is correctly gathered, stored, and preserved.
Each team in responsibility of personal information management must ensure that it is handled and kept in accordance with GDPR policy and data protection rules.
Yet, these executives have significant responsibilities: the board of directors is ultimately accountable for ensuring that B2B IT Media complies with all relevant regulations.
- The Data Protection Officer is in charge of advising the board of directors on data protection responsibilities, risks, and challenges.
- Examine all data protection procedures and associated strategies in accordance with a set timeframe.
- Individuals subject to this policy get data protection training and information. Receiving and responding to data protection questions from personnel and anyone else covered by this policy.
- Receiving and responding to data protection questions from personnel and anyone else covered by this policy.
- [requests for topic access] Individual requests to see what B2B IT Media has on file for them are handled.
- Contracts and agreements with third parties that may have access to sensitive corporate information must be evaluated and approved.
- IT managers are in charge of ensuring that all enterprises, facilities, and data storage devices fulfill the essential security requirements.
- Inspecting and scanning security hardware and software on a regular basis to verify appropriate functioning.
- Evaluating any third-party data storage or processing services that the organization may use. Consider services for cloud-based solutions.
- Marketing managers are in charge of approving any data protection statements related to communications, such as emails and letters.
- Managing any data privacy problems raised by the press or other forms of media such as newspapers.
- Working with extra personnel as required to verify that marketing campaigns adhere to data protection standards.
Employee Training Materials for GDPR Compliance.
Those individuals who need access to the protected data in order to do their duties should be the only ones granted permission to do so under this policy.
- Informal sharing of information between individuals is not permitted. When it is essential, employees have the ability to approach their line supervisors and seek access to secret information.
- B2B IT Media will educate all of its staff members so that they are aware of their respective obligations throughout the data collection process.
- Employees are responsible for maintaining the confidentiality of all data by using reasonable safeguards and according to the standards outlined below.
- It is especially important to make use of robust passwords, which should never be disclosed to the general public.
- It is inappropriate to provide personal information to unauthorized persons either inside or outside of the organization.
- Data has to be checked for accuracy on a consistent basis and reorganized as necessary in the event that it is found to be out of date. If there is no longer a need for it, then it should be thrown after being wiped clean.
- In the event that an employee is uncertain about any component of data security, they need to seek guidance from either their line manager or the data protection officer.
GDPR-compliant Data Retention Practices.
These criteria represent how and where data should be stored properly and are also outlined in the GDPR. Questions concerning data storage security may be addressed to the IT manager or data controller.
- When data is saved on paper, it should be stored in a secure location where unlawful persons cannot access it.
- These principles also apply to information that is typically stored electronically but has been released for a variety of reasons:
- While not in use, the paper or files should be stored in a secure drawer or filing cabinet.
- Employees must ensure that no paper or printouts are left where unauthorised persons may view them, such as on a printer.
- When data copies are no longer needed, they should be shredded and properly disposed of.
- When data is automatically stored, it must be safeguarded against unauthorized access, unintentional deletion, and harmful hacking attempts:
- Data should be protected by strong passwords that are often updated and never shared among employees.
- If data is stored on removable media (such as a CD or DVD), it should be kept carefully locked away while not in use.
- Data should be kept on specific disks and servers and uploaded solely to enable cloud computing services.
- Individual data servers should be kept in a safe location, away from common office areas.
- Data should be backed up on a regular basis. These backups should be checked on a regular basis in accordance with the company’s usual backup processes.
- Data should never be stored directly to computers or mobile devices such as tablets, laptops, or cell phones.
- All data-containing servers and systems should be secured by authorized security software and a firewall.
Data Processing in Compliance with GDPR Regulations.
When it comes to B2B IT Media, personally held data has very little value unless it can be used by the company. The right to privacy of a data subject is always jeopardized, but this is especially true when the appropriate technology is being created and implemented:
- Employees should keep their computer screens always locked while dealing with sensitive information.
- You should never, ever carelessly share sensitive information. You should never share this information over email since it is not a secure way of communication.
- Before data may be deemed safe when sent via an electronic medium, it must first be encoded. The manager of the IT department will teach you how to interact successfully with others.
- Sensitive data should never be transferred to a destination outside of the European Economic Area.
- Staff employees are not permitted to make local copies of private data. Assure that the master copy of all the data is being updated on a regular basis.
GDPR-compliant Data Quality Measures
When it comes to the General Data Privacy Regulation (GDPR), B2B IT Media is obligated to follow the law’s requirements by implementing the essential processes to verify the accuracy of the data it gathers.
If the personal data in issue is exceptionally sensitive, B2B IT Media must go above and beyond to ensure the veracity of the information.
- Employees who deal with data should take great effort to ensure that the information they handle is as complete, accurate, and up to date as possible.
- The information has been stored in a restricted number of locations. Workers should not waste time developing duplicate sets of records.
- Members of the staff must take advantage of each opportunity to examine and update the content. For example, you may authenticate a client’s identify over the phone with that consumer.
- The information kept by B2B IT Media will be extremely easy for the data subjects to update. For example, you may visit the company’s website, which is situated at [www.b2bitmedia.com] .com]
- If an error is identified in the data, it must be reorganized. For example, if the customer’s phone number in the database is for a number that is no longer in service, it must be erased.
- Every six months, the marketing manager is responsible for comparing the information in the marketing database and the internal suppression.
Data Subject Rights Requests in accordance with GDPR
Anybody whose personally identifiable information is stored on B2B IT Media’s servers has the following rights:
- Inquire about the papers that the firm has on file and why it keeps them.
- Inquire about the admissions requirements.
- Learn the ins and outs of keeping its most current version.
- Learn more about the company’s efforts to protect the information it gathers on its customers.
- When a person approaches a company with queries regarding their personal information, the transaction is referred to as a “subject access request.”
- Individuals may exercise their subject access rights by sending an email to the data controller at the following address: help@b2bitmedia.com. While it is not required, the data supervisor may opt to make a standard request form available to those who want it. Each topic access request filed by an organization will be charged twenty pounds. The data controller will provide the requested information within thirty days.
- When a subject access request is received, the data controller will investigate to validate the identity of the person making the request.
Non-compliant Data Disclosure
Under the General Data Protection Regulation (GDPR), law enforcement authorities may access personal information in certain circumstances without first getting the data subject’s express permission if those circumstances fall within defined parameters. After confirming that the information is correct and, if necessary, taking advice from the board of directors and legal counsel, B2B IT Media may, in similar circumstances, give the appropriate information.
Submitting documentation for GDPR
B2B IT Media makes every effort to educate people about how their personal information is handled and to ensure that people have an understanding of the following:
- The reason for doing data processing
- The means through which they may exercise their rights with regard to data protection.
In order to accomplish these goals, the organization has devised a confidentiality statement that explains the manner in which it handles personal data pertaining to people.
Data Protection Officer
The Data Protection Officer (DPO) of B2B IT Media has a wide range of duties. To begin, the DPO is responsible for monitoring the company’s compliance with data protection regulations, advising on the company’s duties, and offering critical input on Data Protection Impact Assessments. Moreover, the DPO ensures that the organization performs Data Protection Impact Assessments in accordance with applicable laws and regulations. The DPO is also responsible for ensuring that all evaluations are carried out in accordance with the appropriate criteria.
Additionally, the DPO acts as a liaison between data subjects and the Information Commissioner’s Office (ICO). As a result, data subjects or the ICO should send any questions or concerns about personal information to the DPO.
Factors that Make B2B IT Media GDPR-Compliant
The B2B IT Media user information document is intended for use by websites that gather and handle different sorts of private information. This document’s principal goal is to help website owners in completing their GDPR requirements.
The Data Protection Regulation addresses a number of issues with personal data gathered and maintained by websites. This includes sensitive data categories, information about the site’s cookies, specifics about how personal data is used, certification of the legal grounds for processing personal data, specific circumstances under which personal data can be disclosed to third parties, information about personal data transfers, and data retention policies.
Visitors to the B2B IT Media website, as well as all customers, are strongly recommended to carefully read the privacy policy notes. In terms of cookies, our privacy policy states that collecting and keeping cookies needs users’ permission.
